Use timeline or Gantt view

How to use Gantt view to manage project timelines, adjust deadlines, and plan long-term work.

Gantt view displays your projects as bars on a horizontal timeline. Use it when you need to manage deadlines across multiple projects, adjust timelines on the fly, and spot scheduling conflicts before they become problems.

Access and navigate Gantt view

When to use: You want to see how your projects sit across a timeline and move between dates quickly.

1. Go to Projects in the left panel.

2. Click on the arrow button to expand the secondary sidebar.

3. Click the All Projects & Tasks on the secondary sidebar.

4. Click the Gantt tab. Projects appear as bars on a horizontal timeline.

5. Click Jump to Date to navigate quickly to a specific point on the timeline.

6. Click the Filters button at the top-right to narrow what you see.

Expected outcome: Your projects appear as horizontal bars on a timeline, showing their start and end dates at a glance.

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Adjust project timelines

When to use: You need to move a project to new dates or change how long it runs.

1. Click and hold a project bar on the timeline, then drag it left or right to move it to a new date.

2. Drag the left or right edge of a bar to extend or shorten the project duration.

Expected outcome: Changes apply immediately, and your project bar will reflect the updated dates across the timeline.

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Filter and group the timeline or Gantt view

When to use: You want to focus on a subset of projects or organize the timeline by a specific category.

1. Click the Filters button at the top-left of the Gantt view.

2. In the Workspaces dropdown, select the checkboxes next to the workspaces you want to see, or leave it set to All.

3. Under Group by, select a field to organize your timeline.

4. Click + Add to add a second level of grouping.

5. Under Sort, select how you want projects ordered. Stacked projects cannot be sorted in the Gantt view.

6. Toggle Show completed projects on or off, depending on whether you want finished work visible.

7. Toggle Show empty groups on or off to control whether empty grouping categories appear.

8. Under Task filters, click + Add to filter by task-level criteria.

9. Under Project filters, click + Add to filter by project-level criteria.

10. Click Save and choose whether to update the current view or create a new view.

Expected outcome: Your timeline now shows only the projects that match your filters, organized the way you need.