# AI Notetaker overview

Meetings are where decisions happen. But when someone is responsible for taking notes, they're not fully present in the conversation. Details get missed. Action items slip through. Follow-ups require manual coordination. The cost shows up as fragmented documentation, unclear ownership, and time spent reconstructing what was actually decided.

### **What is Wonderly's AI Notetaker?**

The AI Notetaker is a silent participant that joins your scheduled video meetings on Zoom, Google Meet, or Microsoft Teams. It records the video and conversation, generates a transcript and summary, and identifies action items. Unlike manual note-taking, it operates as a silent observer, capturing the meeting video and conversation without requiring anyone at the meeting to split their attention between listening and writing.

The AI Notetaker works within Wonderly's calendar system. When you schedule a meeting with a supported video conferencing platform on your connected calendar, Wonderly can automatically send the AI Notetaker to join the waiting room for you to admit. After the meeting ends, the transcript, summary, recording, and identified action items are stored in Wonderly's AI Meeting Notes tab.

The result is that every meeting produces a record that can be referenced later, and action items can be converted to Wonderly tasks with a button click.

***

### **Why use it?**

1. **The notes connect to the work.** Action items from your meetings become tasks in your project without manual effort.\
   \
   Most recording tools give you a transcript and stop there. You still have to read through it, decide what the action items are, move them into your project management system, assign them to owners, and set deadlines. That is four manual steps after the meeting is already over.\
   \
   With Wonderly, the action items the AI identifies become tasks in a couple of clicks. The task links back to the meeting note. The assignee can open it, read the full conversation behind the work, and understand the scope without asking anyone. Context moves with the task instead of sitting in a transcript no one reopens.<br>
2. **Your team stays in the conversation instead of documenting it.** Better conversations lead to better outcomes when no one is splitting their attention between listening and typing.

   Someone on your team always gets stuck taking notes. They are half listening, half typing, trying to capture what is being said while the conversation moves on without them. They miss a follow-up question they should have asked. They miss a detail the client mentioned once and will not repeat. The rest of the team assumes the notes will cover it. They do not.<br>

   After the call, that person spends another fifteen minutes writing a recap from memory and half-finished sentences. Action items get dropped in Slack or sent over email. Some people see them. Others do not. A week later, the task owner does not remember committing to a deadline, and the work either gets done late or gets done twice.

   \
   That is not a people problem. It is a documentation problem. Wonderly's AI Notetaker fixes it at the source. The bot joins silently. Everyone stays focused on the conversation. When the call ends, the summary, transcript, and action items are already there. Your team reviews them, approves the tasks, and they flow directly into Wonderly with owners and deadlines attached. No recap email. No Slack thread. No reconstruction.

***

### **How it works**

* **Never miss a recording.** The AI Notetaker joins any meeting on your connected calendar automatically. You do not need to remember to hit record or invite it manually. It shows up, records silently, and leaves when the call ends. The one meeting nobody remembers to record is always the one with the important decision. This removes that risk entirely. If you want to turn it off for a specific meeting, you can do that from the event in your Wonderly calendar.
* **Scan, don't rewatch.** When the call ends, the AI Notetaker produces three things:
  * A summary of key decisions and discussion points, written to be scanned quickly
  * A full transcript with timestamps and speaker identification
  * A list of suggested action items pulled from the commitments made on the call
  * You review all three before anything gets created. Nothing moves into your Wonderly tasks without your approval. Instead of rewatching a 45-minute call or deciphering someone's half-finished notes, you scan a two-minute summary and know exactly what was decided.
* **From action item to task in seconds.** Highlight any action item in your meeting summary and use the Create Task with AI option. Wonderly generates the task with the context from the conversation attached. You assign the owner, set the deadline, and it is in your project. The work starts immediately after the meeting instead of waiting for someone to write up a recap and assign it over Slack or email.
* **Search every conversation.** Every note, transcript, and recording is stored in the AI Meeting Notes tab. Wonderly indexes the full transcript so you can search for a specific decision or topic across every meeting your team has recorded. Three weeks from now, when someone says "that is not what we agreed on," you pull up the transcript and settle it in 30 seconds.
* **One record for everyone.** Share a meeting note with a teammate, your full workspace, or an external participant by publishing the summary as a web link. Wonderly can also send an automatic recap email to everyone on the call when the meeting ends. Everyone leaves with the same record. No one has to ask "can you send me the notes."
* **100+ languages, one output.** The AI Notetaker transcribes over 100 spoken languages and outputs everything in English. If your team or clients speak different languages, the record is always consistent and searchable in one language.

***

### **Managing AI Notetaker**

**Global defaults** (Settings ⚙️ → Calendar → Conference Settings):

* Turn AI Notetaker on or off for all future meetings
* Set your default conference platform
* Enable or disable automatic recap emails for external attendees. This will always be sent to your Wonderly teammates attending the meeting.
* Control whether calendar editors can access recordings

**Per-meeting controls:**

* Disable the Notetaker for a specific call
* Switch the conference platform for a single meeting
* Force the bot to your it hasn't joined or if it was removed from the waiting room


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