# Configure your conference settings

Conference settings control how your meetings are hosted across Wonderly. Changes here apply to all new meetings and booking links you create going forward.

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### Access conference settings

1. Click the **⚙️** icon in the top-left corner to open **Settings**.
2. Click **Calendar** in the sidebar.
3. Click the **Conference settings** tab.

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### Set a default conference method

{% hint style="info" %}
**When to use:** When you want all new meetings to use a specific conferencing tool by default.
{% endhint %}

1. Click the **Default conference method** dropdown.
2. Select your preferred option.

**Field reference**

* **Google Meet** — Generates a Google Meet link for each new meeting.
* **Microsoft Teams** — Generates a Teams link for each new meeting.
* **Zoom** — Uses your connected Zoom account to generate meeting links.
* **Default phone number** — Uses the phone number set in your conference settings.
* **Default location** — Uses the custom location set in your conference settings.

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### Connect Zoom

{% hint style="info" %}
**When to use:** When you want to use Zoom as your conferencing tool.
{% endhint %}

1. Under **Zoom Integration**, click **Connect Zoom** to link your Zoom account.
2. Set your meeting link preference using the **Meeting link** dropdown.

**Field reference**

* **Use personal Zoom link** — Uses your static personal meeting room link for all meetings.
* **Auto-generate link** — Creates a unique Zoom link for each meeting.
* **Manually enter Zoom link** — Lets you specify a Zoom link per meeting.

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### Set a default phone number or location

{% hint style="info" %}
**When to use:** When you want a fallback call-in number or physical location for meetings that don't use a conference tool.
{% endhint %}

1. Enter your number in the **Phone number** field to set a default call-in option.
2. Enter a link or address in the **Custom location** field to set a default meeting location.

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### Configure AI Notetaker behavior

{% hint style="info" %}
**When to use:** When you want to control how the AI Notetaker activates and shares notes across your meetings.
{% endhint %}

1. Use the toggles in the **AI Notetaker** section to configure your preferences.

**Your meeting settings** — these apply to your meetings and events only, and can be changed per meeting:

* **Turn on AI Notetaker for all meetings with Conferencing** — Automatically activates the AI Notetaker for any meeting that includes a conference method.
* **Automatically email external attendees with meeting notes** — Sends a notes summary to guests outside your Wonderly team when the meeting ends.

**Team setting** — this applies to all team members and cannot be changed per meeting:

* **Allow all calendar editors to see recordings** — Lets anyone with edit access to your calendar view recordings, even if they were not invited to the meeting.

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### Control the Join Meeting button

{% hint style="info" %}
**When to use:** When you want to adjust how early or how long the Join Meeting button appears on your events.
{% endhint %}

1. Use the **Show before event** dropdown to set how early the button appears before the meeting starts.
2. Use the **Disappear after event** dropdown to set how long the button stays visible after the meeting has started.

**FAQ:**

**Why isn't Google Meet showing as a conference option?** Google Meet is only available when a Google Calendar account is set as your main calendar. If your main calendar is an Outlook account, Google Meet won't appear as an option. To fix this, go to Settings → Calendar and set a Google Calendar account as your main calendar.

**Why isn't Microsoft Teams showing as a conference option?** Microsoft Teams is only available when an Outlook Calendar account is set as your main calendar. If your main calendar is a Google account, Microsoft Teams won't appear as an option. To fix this, go to Settings → Calendar and set an Outlook Calendar account as your main calendar.

**Can I use a different conference method for individual meetings even after setting a default?** Yes. Your default conference method applies automatically when creating new events, but you can change it on a per-event basis. When creating or editing an event, click the **Conference Method** field and select a different option for that meeting only.

**My Zoom link isn't being added to events automatically. What should I check?** Make sure your Zoom account is connected and your meeting link preference is set correctly under **Zoom Integration** in conference settings. If Zoom is connected but links still aren't appearing, see \[Connect Zoom]\[link] for more.