Configure your conference settings
How to set up your default conferencing tool, Zoom integration, and AI Notetaker preferences in Wonderly.
Conference settings control how your meetings are hosted across Wonderly. Changes here apply to all new meetings and booking links you create going forward.
Access conference settings
Click the ⚙️ icon in the top-left corner to open Settings.
Click Calendar in the sidebar.
Click the Conference settings tab.
Set a default conference method
When to use: When you want all new meetings to use a specific conferencing tool by default.
Click the Default conference method dropdown.
Select your preferred option.
Field reference
Google Meet — Generates a Google Meet link for each new meeting.
Microsoft Teams — Generates a Teams link for each new meeting.
Zoom — Uses your connected Zoom account to generate meeting links.
Default phone number — Uses the phone number set in your conference settings.
Default location — Uses the custom location set in your conference settings.
Connect Zoom
When to use: When you want to use Zoom as your conferencing tool.
Under Zoom Integration, click Connect Zoom to link your Zoom account.
Set your meeting link preference using the Meeting link dropdown.
Field reference
Use personal Zoom link — Uses your static personal meeting room link for all meetings.
Auto-generate link — Creates a unique Zoom link for each meeting.
Manually enter Zoom link — Lets you specify a Zoom link per meeting.
Set a default phone number or location
When to use: When you want a fallback call-in number or physical location for meetings that don't use a conference tool.
Enter your number in the Phone number field to set a default call-in option.
Enter a link or address in the Custom location field to set a default meeting location.
Configure AI Notetaker behavior
When to use: When you want to control how the AI Notetaker activates and shares notes across your meetings.
Use the toggles in the AI Notetaker section to configure your preferences.
Your meeting settings — these apply to your meetings and events only, and can be changed per meeting:
Turn on AI Notetaker for all meetings with Conferencing — Automatically activates the AI Notetaker for any meeting that includes a conference method.
Automatically email external attendees with meeting notes — Sends a notes summary to guests outside your Wonderly team when the meeting ends.
Team setting — this applies to all team members and cannot be changed per meeting:
Allow all calendar editors to see recordings — Lets anyone with edit access to your calendar view recordings, even if they were not invited to the meeting.
Control the Join Meeting button
When to use: When you want to adjust how early or how long the Join Meeting button appears on your events.
Use the Show before event dropdown to set how early the button appears before the meeting starts.
Use the Disappear after event dropdown to set how long the button stays visible after the meeting has started.
FAQ:
Why isn't Google Meet showing as a conference option? Google Meet is only available when a Google Calendar account is set as your main calendar. If your main calendar is an Outlook account, Google Meet won't appear as an option. To fix this, go to Settings → Calendar and set a Google Calendar account as your main calendar.
Why isn't Microsoft Teams showing as a conference option? Microsoft Teams is only available when an Outlook Calendar account is set as your main calendar. If your main calendar is a Google account, Microsoft Teams won't appear as an option. To fix this, go to Settings → Calendar and set an Outlook Calendar account as your main calendar.
Can I use a different conference method for individual meetings even after setting a default? Yes. Your default conference method applies automatically when creating new events, but you can change it on a per-event basis. When creating or editing an event, click the Conference Method field and select a different option for that meeting only.
My Zoom link isn't being added to events automatically. What should I check? Make sure your Zoom account is connected and your meeting link preference is set correctly under Zoom Integration in conference settings. If Zoom is connected but links still aren't appearing, see [Connect Zoom][link] for more.
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