Use the Scheduling Assistant in Wonderly

How to find a meeting time that works for everyone using Wonderly's Scheduling Assistant.

The Scheduling Assistant shows you the availability of multiple Wonderly teammates in one calendar view so you can find an open slot without back-and-forth messaging. Each participant is assigned a unique color, and you can make the grid highlight the times when everyone is free.

How to Use the Scheduling Assistant

1. Click Calendar in the left-hand sidebar.

2. Click the Add guests dropdown to open the list of available teammates.

3. Click each teammate you want to include.

4. Select your preferred meeting length from the duration dropdown.

5. Click Show times to display available slots across all selected participants.

6. The blue space indicates times when all participants are free, and colored blocks show existing bookings per person.

7. Click an available slot to start scheduling the meeting.

8. Fill in your Event title, Event Details, and Guests list.

9. Click Create Event.

Expected outcome: Wonderly displays all selected teammates' calendars side by side in your calendar view, with each person assigned a unique color. You can now see everyone's availability at a glance.

To remove a participant, uncheck their name from the list; the grid updates automatically.

The Scheduling Assistant only works with internal team members on your Wonderly account. Adding an external email address will trigger a "Failed to fetch calendar events from the provider" error.

FAQ:

Why can't I see a teammate's availability in the Scheduling Assistant? The Scheduling Assistant only works with internal team members on your Wonderly account. If a teammate's availability isn't showing, check that they have a calendar connected to their Wonderly account and that their calendar is synced.

Can I use the Scheduling Assistant to find time with a client or external contact? No. The Scheduling Assistant only works with internal team members on your Wonderly account. To schedule time with a client or external contact, use a booking link instead.

The Scheduling Assistant is showing a teammate as busy, but they say they're free. Why? Their external calendar may have an event marked as busy that they've forgotten about, or there may be a short sync delay. Ask them to check their connected calendar for any events during that time and refresh Wonderly if needed.

Can I schedule a meeting for more than two people using the Scheduling Assistant? Yes. You can add as many internal teammates as you need. The grid will show a time slot as available only when every selected participant is free, making it easy to find a time that works for the whole group.